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Question How do I use a Smart Clock with the labor distribution option?
Answer

 (For Labor Distribution Users Only)
The optional Labor Distribution module includes a $mart Clock with a numeric keypad, four function keys, a Clear key and an Enter key.  The following describes the typical entries an employee would make on the $mart Clock with the Labor Distribution module.  These rules apply to clocks with ANY type of reader.


****EXAMPLE****
Bill Smith will work 6 ½ hours at his normal job number 10, and 1 ½ hours at job 30. His clock-in procedure would be as follows:


    In the morning, Bill plans to begin working on his normal job 10. When he arrives for the day, he will use his badge and press the (F1) IN/ENTER JOB key. Since he will begin working on his home job (the job number in the job number field of his employee record), he can omit the entry of the job number on the keypad and simply press the ENTER key. His time will be assigned to job 10 automatically.

    When he clocks-out for lunch, he will simply use his badge and press the (F4) OUT key.  Since he has an unpaid lunch, no time will be charged to any job until he returns.

    When he comes back from lunch, he will still be working on job 10, so he will use his badge and press the (F1) IN/ENTER JOB key.

    When he finishes job 10, he would go back to the $mart Clock, use his badge and press the (F3) CHANGE JOB key and then enter job number 30 and press the ENTER key.

    When Bill leaves at 5:00 PM, he will use his badge and press the (F4) OUT key.


With the Labor Distribution module, the employee must press one of the four function keys after the use of his badge. The basic purpose of each key is as follows:
(F1) IN/ENTER JOB In with job number
(F2) OUT/ENTER TIPS Out with tips entry
(F3) CHANGE JOB Change job number
(F4) OUT Out (without tips or to lunch)


CLOCKING IN FOR THE DAY: When the employee clocks IN for the first time each day, he will use his badge and press the (F1) IN/ENTER JOB key. The $mart Clock’s display will prompt ENTER JOB NUMBER. The employee should then enter the job he will be starting (you can enter up to 10 digits) and complete the transaction by pressing the Enter key. The digits will be displayed as they are entered. After pressing the Enter key, they should receive a verification message on the LCD display and an audible beep.
PLEASE NOTE: If the employee bypasses the job field entry by pressing the Enter key after the (F1) IN/ENTER JOB key, the system will default to the “Default JOB CODE” and associated rate as indicated in the Employee’s Master Update screen.


CHANGING JOBS: When the employee is not leaving or arriving but simply changing from working on one job to another, he uses his badge and presses the (F3) CHANGE JOB key.  The system will prompt for the job entry in the same manner as with the (F1) IN/ENTER JOB key above.
PLEASE NOTE: With the (F3) CHANGE JOB key, the system will automatically create an OUT punch on the old job and an IN punch for the new job.


CLOCKING OUT TO LUNCH: If employees are required to clock OUT for lunch, they will simply use their badge and press the (F4) OUT key.


CLOCKING BACK IN FROM LUNCH: The employee will clock back IN again, using the (F1) IN/ENTER JOB key in the same manner as CLOCKING IN FOR THE DAY indicated above.


CLOCKING OUT FOR THE DAY: The employee will use his badge and press the (F4) OUT key (unless your company wishes to record tip entries on the clock).


CLOCKING OUT WITH TIPS ENTRY: The (F2) OUT/ENTER TIPS key is used for companies who want employees to enter tips earned at the $mart Clock.  These tips will be recorded and printed on the daily and weekly reports for payroll purposes.  To clock OUT with tip entry, the employee uses his badge and presses the (F2) OUT/ENTER TIPS.  The employee then keys-in the amount of his tips, rounded to the nearest dollar, using the numeric keypad (up to 10 digits maximum).  He will then complete the entry by pressing the Enter key and should receive a verification message on the $mart Clock’s LCD display and an audible beep.
PLEASE NOTE: On any of the above entries, a void message on the $mart Clock’s LCD display and audible tone will indicate that the transaction was not accepted and should be re-entered.  Possible reasons for the void would include a jobs/tips entry of more than the maximum 10 digits or running the card through the reader too slowly.


(Pin Entry Users Only)
Smart Clocks with a Keypad (http://www.smartclock.com/SmartClockCatalog/KeypadClock/) can function without the use of badges, with additional programming.  Pressing the clear key will bring up a badge number entry screen.  Employees can manually enter their badge number on the keypad and then press enter.  Depending upon the special programming, the clock may simply reply with a “Have a Nice Day” message, or it may prompt for further information from the employee after the F1-F4 keys are pressed (as detailed in the labor distribution section above).  Please contact our technical support department for further details on the optional Pin Entry feature.

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